The legal requirements for letterheads are an important part of design with laws that must be adhered to. We’ve put together a checklist regarding the laws that may influence your artwork and may help avoid re-prints and extended studio time.
According to the Government Website titled “Running A Limited Company” all printed letterheads, company documents and note paper must include the company name. Whilst this is relatively straight-forward, there are other requirements that must be adhered to…
Legal Requirements for Letterhead Design
Sole Trader or Partnership
- Company owners names must be included
- The Company Name
- Company address (where legal documents could be mailed to)
Limited Company Letterheads
- The Company Name with “Limited” or “Ltd” after the name.
- The Company’s registered number
- Where the company is registered (eg “Scotland”, “Northern Ireland” or “England and Wales”)
- Listing Directors Names – You don’t have to list directors names on your letterheads or other documents, however if you do, you must include ALL of the directors names.
- Share Capital – If you wish to show the Company Share Capital, you must also state how much is owned by shareholders (also known as “Paid up”)
Letterheads for the Financial Services Industry
There is additional text and information required for company’s who are connected to the financial services industry. You may have to state that the company is authorised and regulated by the Financial Conduct Authority. If you are dual regulated the the following disclosure needs to be used “Authorised by the Prudential Regulation Authority and regulated by the Financial Conduct Authority and the Prudential Regulation Authority”
See the official statements on the FCA page explaining disclosures in more detail
Proofing
When we print any kind of stationery we proof with print-ready soft proofs. However hard copy proofs can be printed too – discuss this with your print manager.
If you need any further information regarding the legal requirements of letterheads, see the government website in the link above or give the team a call on 01270 625207. We’ll do our very best to help you.
The Laws Regarding Invoice Design
Printed Invoices have a larger set of rules. We’ve set these out on the Invoice Printing Page which gives information on how we print invoices and NCR sets as well as the legal requirements of Invoices and the information required by law. See the link below for further information. The laws stated apply to digital invoices also.
Finally, don’t forget to check out the full list of stationery available on the link below.
Related Information
Invoice Pads and NCR Printing
Printed Invoice Pads
We are experienced printers of invoice pads and NCR sets and we have everything you need in-house, to produce a practical and legal printed invoice set. We can manufacture invoice and NCR sets with sequential numbering and perforated pages where required. Further more and, we can ensure your pads and sets are cost effective.NCR Invoice Pads
When copy sets are required we can print onto NCR paper in yellow, blue, pink, green and white. Your invoice sets can be printed in full colour or black only and can also be sequentially numbered. The pads can include a front and back cover and a wrap around writing shield to help guard pages. We can also add perforations to as many of the sheets in the set as you require. This allows all or just the copy sheets to be removed easily, thus leaving a copy of the invoice in the pad where required. In addition, can help you design your invoice sets up to suit your system, making it easy for you to keep your records in order.Numbered Invoice pads
The sequential numbering of invoices is required by law to give each invoice a unique identification. We can do this for you during manufacture, all we require is the starting number. Numbers can be copied onto each set. Unique identification is just one of the many laws regarding invoice content. To help when designing invoices, we've added a checklist below which gives all the information required legally on your invoices:Legal Requirements Regarding Invoices
- All Invoice sets must include the word "INVOICE" clearly defined.
- Unique Identification - Usually sequential numbering on each invoice set.
- The company name address including "Limited" or "Ltd" if a limited company
- All your contact details including address, email and telephone number
- An area to give a clear description of what you are charging for
- The supply date - when the goods were delivered
- The invoice date
- The amount being charged + the amount owed.
- And the VAT amount
Printed Stationery
Our printed stationery products are renowned for their quality. Our attention to detail, high quality printing presses and in-house expertise and experience will ensure your printed stationery is of the finest quality.
Our investment in Heidelberg Litho printing presses and HP Indigo digital press means we're well equipped to produce premium quality printed stationery at very competitive prices whatever the quantity.
Stationery Printing in Cheshire for Over 190 Years
Our printed stationery products are renowned for their quality. Our attention to detail, high quality printing presses and in-house expertise and experience will ensure your printed stationery is of the finest quality.
Our investment in Heidelberg Litho printing presses and HP Indigo digital press means we're well equipped to produce premium quality printed stationery at very competitive prices whatever the quantity.
Helping you choose the right paper stock
We have a huge variety of paper stocks to choose from, and we're always available to help you make the right choices. Whether you're trying to match to existing letterheads or you would like to create a full matching set of new stationery products, we will help you with samples and swatch books and show you our stocked paper ranges. Our Printed Stationery products include;- Letterheads
- Continuation Sheets
- Comps Slips
- Printed Envelopes
- Printed Folders
- Business Cards
- Note Pads
- Desk Pads
Adding Premium Finishes to Stationery
We also have the facilities in-house to produce a premium finish to your stationery. You can easily add metallic foils to your stationery to match your brand or add that extra finishing touch. See how we Block Foil here at Johnsons. We can also cut your stationery to any shape, add round corners to letterheads and business cards as well as print on to textured paper stocks. Ask one of our print experts to help you see the options. If you would like to visit us we have a showroom shop in Cheshire or we can visit you at any time. Or you can leave us a message and we'll send samples in the post.
How We Help Design Agencies
Most of our work here at Johnsons is produced for marketing and design agencies. We value and understand our agency clients, and our investment in state-of-the-art printing presses, finishing and technology is driven by them.
We like to build relationships, involve you in our investments, and offer a service that is second to none and tailored to suit you. Our account managers and in-house specialists will consult, not sell, and will give you the support you need to deliver any size of project.
Our high quality production standards are the reason we've been around for over 190 years. And we'd love to show you how we do things here. We could just send samples in the post, but we enjoy face to face meetings and we like to get to know exactly what your clients needs actually are. This way we can find ways for you to win more business or add value to existing business.
Using our armoury of high quality print and finishing resources, together with our expertise in Heidelberg litho, HP Indigo digital and wide format print, we can offer you innovative and creative print solutions.
Creative Print Solutions
Our high quality production standards are the reason we've been around for over 190 years. And we'd love to show you how we do things here. We could just send samples in the post, but we enjoy face to face meetings and we like to get to know exactly what your clients needs actually are. This way we can find ways for you to win more business or add value to existing business.
Using our armoury of high quality print and finishing resources, together with our expertise in Heidelberg litho, HP Indigo digital and wide format print, we can offer you innovative and creative print solutions.
A Comprehensive service - More than Printing
Many of the services we supply book-end our print production. We have the specialist knowledge and resources to carry a job through from concept through production, fulfilment, delivery or installation. Your job will be managed by an experienced manager whose expertise will ensure your project runs smoothly throughout the project.Some of those services include...
Passing important projects over to people you can trust is important Direct Mail - Management of data, print, collation, fulfilment and delivery. Signage Projects - Fully managed installations including site surveys, RAMS and Manufacture. Office branding projects - Fully managed by our installations manager. Offering experience, advice and help during the design process.Pre-Press Support
We can help design agencies with comprehensive pre-press support. Sometimes this is a simple pre-flight check, but often we can offer advice that will save hours of studio time. We also encourage direct communication with our pre-press team, thus you are able to contact them at any time. Our customers enjoy being able to discuss their work with our studio and the slicker workflow it produces. Finally, take a look at what we do, we're a friendly bunch and passionate about print. We'd love to show you around, but if you can't be tempted, we can always visit you with case studies and samples at any time.
Envelope Printing
Our capabilities extend to envelope printing, with a dedicated digital printing press capable of printing high quality images or simple text. Our dedicated envelope printer is capable of producing high quality graphics and text that can bleed off the envelope and give you maximum ink coverage across the envelope. This allows us to print all sizes of envelopes to match stationery or link with marketing campaign themes.
Get in touch 01270 625207 for more information.
A Comprehensive Envelope Printing Service
Our capabilities extend to envelope printing, with a dedicated digital printing press capable of printing high quality images or simple text. Our dedicated envelope printer is capable of producing high quality graphics and text that can bleed off the envelope and give you maximum ink coverage across the envelope. This allows us to print all sizes of envelopes to match stationery or link with marketing campaign themes.
Get in touch 01270 625207 for more information.